Annual General Meeting 2025

Each shareholder who is registered in the shareholders’ register of the Company held by Euroclear Finland Oy on the record date of the Annual General Meeting, i.e. Friday, 21 March 2025, has the right to participate in the Annual General Meeting.  

A shareholder, who intends to participate in the Annual General Meeting, shall register for the meeting no later than on Friday, 28 March 2025 at 10.00 a.m. Finnish time by giving prior notice of participation to the company, which shall be received by the company no later than on the above-mentioned date and time. Notice of participation is requested to be made: 

a) Through the registration link 

Online registration requires that the shareholder or their legal representative or proxy representative use strong electronic authentication either by Finnish or Swedish banking codes or mobile certificate. 

b) By mail to the address Innovatics Ltd, AGM/Oriola Corporation, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email to the address agm@innovatics.fi

c) By phone to number +358 10 2818 909 (from Monday to Friday 9:00 a.m. to 12:00 noon and 1:00 p.m. to 4:00 p.m. (EET))

When registering by phone, a shareholder cannot vote in advance. 

In connection with the registration, a shareholder shall notify, their name, date of birth or business ID, address, telephone number and e-mail address and the name of a proxy representative, legal representative or assistant, if any, and the date of birth, phone number and/or e-mail of the proxy representative, legal representative or assistant, as applicable. The personal data given by the shareholders to Oriola or Innovatics Ltd is used only in connection with the Annual General Meeting and with the processing of necessary related registrations.  

The shareholder, their proxy representative, legal representative or assistant shall, if necessary, be able to prove their identity and/or right of representation at the meeting venue. 

Additional information on registration and advance voting is available by phone during the registration period of the Annual General Meeting at Innovatics Ltd’s phone number +358 10 2818 909 from Monday to Friday 9:00 a.m. to 12:00 noon and 1:00 p.m. to 4:00 p.m (EET).  

The reception of persons who have registered for the meeting and distribution of the voting tickets at the meeting venue will commence at 2:00 p.m. (EEST). There is no catering at the meeting.

A shareholder whose shares are registered on their personal Finnish book-entry account may vote in advance during the period from 4 March 2025 at 12:00 p.m. (EET) until 28 March 2025 at 10:00 a.m. (EET) on certain matters on the agenda of the Annual General Meeting in the following ways:  

a) Through the registration link 

Electronic advance voting requires that the shareholder or their legal representative or proxy representative use strong electronic authentication either by Finnish or Swedish banking codes or mobile certificate. 

b) By mail or email 

A shareholder can deliver the advance voting form available on the Company’s website at www.oriola.com or corresponding information by mail to Innovatics Ltd to the address Innovatics Ltd, AGM/Oriola Corporation, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email to the address agm@innovatics.fi. The advance votes shall be received before the expiry of the advance voting period.  

Submitting votes in such manner before the expiry of the registration and advance voting period constitutes due registration for the Annual General Meeting, provided that the documents delivered by the shareholder contain the information required for registration. 

A shareholder who has voted in advance cannot use their right to request information under the Companies Act or their right to request a vote nor change the given votes unless the shareholder participates in the Annual General Meeting in person or by way of proxy representation at the meeting venue. 

For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares they represent in accordance with the voting instructions provided by the holders of nominee-registered shares during the registration period for the nominee-registered shares. 

An agenda item subject to advance voting is considered to have been presented unchanged to the Annual General Meeting.